NIE Data Repository FAQ
Updated 1 August, 2018
NIE Data Repository FAQ

What is NIE Data Repository?

The NIE Data Repository is a secure repository that facilitates depositing and access to final research datasets generated by funded and non-funded research projects conducted at or under the auspices of NIE. 

 

Why should I deposit my research data in the repository?

The repository assigns Digital Object Identifiers (DOIs) for reliable citing and facilitates cross-linking to associated works.

 

It also supports indexing of metadata by search engines to increase the discoverability of your research data.

 

What qualifies as research data?

“Research data are defined as the recorded factual material commonly accepted in the scientific community as necessary to validate research findings, but not any of the following: preliminary analyses, drafts of scientific papers, plans for future research, peer reviews, or communications with colleagues.”

 

Source: http://www.whitehouse.gov/omb/circulars_a110#36

 

What are the examples of research data that can be deposited in the repository?

Research data include raw data (e.g. audio and video recordings) and analysed data (e.g. coded data, anonymised data).

 

For more examples, refer to NIE Research Data Management Policy Guidelines

 

Why should I share my data?

Some of the reasons for sharing your data:

  • Uphold scientific integrity by allowing others to replicate, validate, or correct your results 
  • Fulfil funding mandates and/or journal publisher’s requirements
  • Increase the visibility and impact of your research
  • Preserve your data for others who may find them valuable or for your own future use

 

Source: NIE Research Data Management Policy Guidelines

When should I restrict access to my data?

Some of the reasons for restricting access to your data:

  • Your data include sensitive information 
  • Your data are governed by a confidentiality agreement
  • You intend to submit a patent application or there is a potential to generate revenue from your research
  • Parts of your data are owned by others

 

Source: NIE Research Data Management Policy Guidelines

 

What are the options for restricting access to my data?

You may choose to restrict access to the entire dataset or selected files.

 

If your data are only made available upon request, the access criteria have to be included in the metadata description.

 

Is there a limit for depositing of data?

There is no limit for the entire dataset.     

 

However, each single file is limited to 3.5GB.

 

What format should I use to provide access to my data?

Any file format is accepted. You are encouraged to submit your data in open format (e.g., CSV or XML) so that your data will be more accessible to others.      

 

You may also choose to submit your data in both proprietary and open format. In this case, please include information about the software required to read and process your files.

 

Why do I need to license my data?

A licence clarifies the terms of use for your data and helps to avoid complications.  

 

What other licence can I use besides the default CC BY-NC licence?

You may use other Creative Commons licences or draft a custom data usage licence.      

 

Sample Data Usage Agreement: http://best-practices.dataverse.org/harvard-policies/sample-dua.html

 

How to cite my data?

You can find the citation for the dataset at the top of the dataset page in a blue box. In addition, there is a Cite Data button that offers the option to download the citation as EndNote XML, RIS Format, or BibTeX Format.

 

How do I know if my data is accessed/downloaded and/or who accessed/downloaded my data?

The repository provides download metrics. You may also set up a Guestbook with custom questions to collect data about who is downloading the files from your datasets.

 

How do I allow reviewing of my unpublished dataset?

You may create a private URL to allow individuals or publisher to review your unpublished dataset.

 

What if I have already deposited my final research dataset in another data repository

If you have already deposited your final research dataset in another data repository, please email the persistent identifier or URL to libscomm@nie.edu.sg. We will create a record in the NIE Data Repository that links to your research dataset.

 

Who can I contact if I have questions on the NIE Data Repository

For enquiries, please email to libscomm@nie.edu.sg